NEWCOMER’S CLUB OF WESTON, INC.
BY-LAWS – REVISED MAY, 2006
Article I
The name of the organization shall be “NEWCOMERS CLUB OF WESTON, INC.” and will herein be known as “Weston Newcomers and Neighbors Club.”
Article II: Purpose
To acquaint newcomers of Weston with each other and their community.
Article III: Membership
1. Membership shall be open to all residents of Weston and non-residents subject to board approval.
2. The annual dues shall be determined by the Board. Anyone joining after February 1st shall pay half-year dues. Dues are payable June 1st.
3. Prospective members may attend only two Club events before dues are payable.
4. Any active member resigning from the Club or failing to pay dues will automatically be dropped from all activity groups.
5. Residents of Weston who are Club members will have first priority over non-residents of Weston regarding participation in various Club activities especially those with limited space availability.
Article IV: Meetings
Regular meetings of the Club shall be held at least once per quarter, on a date to be determined by the Board.
Article V: Board of Directors, Officers
1. The activities of the corporation shall be managed by a Board of Directors (the Board), all of whom shall be members of the corporation. The number of Directors shall not be less than three and may be increased from time to time by action of the Board of Directors.
2. The officers of the Club shall include the President, one or more Vice Presidents, the Secretary and the Treasurer.
3. The Board shall meet once a month unless otherwise decided by the Board.
4. Any business brought before the Board shall be transacted by a majority vote of the attending Board members. Even if a Board position has more than one Chair each position has only one vote.
5. Any emergency or interim Board business which should arise between Board meetings shall be resolved by calling a special Board meeting resulting in either the physical gathering of Board members or an interchange in an electronic mail format. Any elected officer may call an emergency Board meeting by notifying all Board members. In the case of electronic mail, the confirmation of such notification by intended recipients is required to ensure successful communication.
6. At the discretion of the Board, positions may be created or deleted.
7. Attendance at Board meetings is open to all members of the Club.
8. The May Board meeting shall consist of all incoming and outgoing officers. The outgoing President shall preside.
9. At the June meeting of the Board, newly installed officers shall conduct business.
10. The officers of the club shall receive no compensation for their services.
Article VI: Elections and Appointment of Officers
1. Nominations of officers shall be made by a Nominating Committee. The committee shall be composed of at least three but not more than five members. The above shall have declared their non-intention of holding elected office. The committee will be chaired by the Parliamentarian and will consist of one Board member when possible, and one or more persons selected from the general membership.
2. After January 1st, all members will have the opportunity to submit names to the nominating committee for consideration for an office, providing that:
a. Whenever possible, the nominee has not been a member of the Board for more than four years.
b. The nominee is presented by a member of the Club.
c. The nominee consents to the presentation of his/her name.
3. At the March general membership meeting, the Nominating Committee will present their proposed slate of officers. The election of officers shall take place at this meeting. Nominations from the floor shall be accepted, providing the nominees have given their consent to serve if elected.
4. Installation of the newly elected officers shall take place at the general membership meeting in May.
5. In case of a vacancy during the term of office, such vacancy shall be filled by action of the Board. In the case of a vacancy in the presidency, the first Vice President shall automatically replace the President until an election can be held. An election for this purpose shall take place at the next general meeting.
Article VII: Duties of Officers
1. The job of President shall be to call and preside at Board meetings, general meetings, and special club meetings. She is an ex-officio member of all committees with the exception of the Nominating Committee.
2. The Vice Presidents shall act as aides to the President and, in the absence of the President, shall in their order perform the duties of the President.
3. The first Vice President(s) shall be membership chairperson(s). The membership chairperson(s) shall contact all newcomers, acquaint them with the Club activities, and maintain a list of newcomers to Weston.
4. The second Vice President(s) shall be activities chairperson(s). The activities chairperson(s) shall set up and coordinate all activity groups and appoint appropriate chairmen.
5. The third Vice President(s) shall be social chairperson(s). The social chairperson(s) shall set up and coordinate all social activities and may appoint a committee of at least five members for each social event.
6. The Secretary shall take the minutes at the general meetings, special meetings, and Board meetings, and conduct all necessary correspondence of the Club.
7. The Treasurer shall prepare the operating budget, track expenses, pay invoices, file tax returns and perform all duties normally associated with Club’s treasury.
8. Expenses incurred by activity groups must have approval of the Executive Board, if these expenses are to be paid from the Club’s treasury.
Article VIII: Amendments
These by-laws may be amended at any regular meeting of the Club by a two-thirds vote of the members present at the meetings, providing prior written notice has been given by the Board. By-laws shall be revised as needed.
Article IX: Parliamentary Authority
Business transacted by the Club shall be in accordance with “Roberts Rules of Order, Revised.”
NEWCOMER’S CLUB OF WESTON, INC.
Standing Rules (Revised May 2006)
1. Each member is responsible for payment when she makes a reservation.
2. The first Vice President is responsible for purchasing a gift for the outgoing President to be presented at the May general meeting. The Price of the gift shall not exceed $100, including all expenses.
3. Any gift exceeding a cost of $25 shall be considered by the Executive Board.
4. The Executive Board shall consider any speaker fees.
5. The Club functions shall continue throughout the year.
6. All officers and activity chairpersons shall record their duties and activities and pass along these records at the May joint Board Meeting. The activity chairperson will be responsible for transfer of the records of any chairperson not present.
7. A receipt is required for reimbursement of a member’s expenses from the Club treasury.
8. The purpose of the club is purely social. The Club shall not involve itself in political, religious, or other controversial matters.
9. In the case of dissolution of the club, the funds in the treasury shall be donated to the Weston Public Library.
10. The membership roster shall not be used for any commercial purpose. Any member violating this rule will be subject to expulsion from the club.
11. All activities shall be self-funding. Any excess general funds left over shall return to the Club’s treasury and may be used at the discretion of the board according to the Club’s needs.
12. Senior Lunch will keep a maximum of $75 in their account to pass on for the following year. Any remaining funds should be donated for the benefit of Weston’s Senior Citizens.
13. Standing rules and by-laws become effective immediately upon approval of members present at the general meeting.
14. Standing rules and by-laws may be revised and amended as needed. Changes should be brought before the Board for discussion, published in the Weston Web, and then voted on at the next general meeting. By-laws and Standing Rules must be passed by at least a two-thirds vote of the general membership attending the meeting.
15. The Weston Newcomers Club will not charge for the consumption of alcohol at any of its functions. If alcohol is provided, it will be complementary and members will be free to BYOB.
16. The Executive Board will put together a budget as soon as possible after assuming office. This budget will be presented to the General Board for review and put to a final vote. In the course of the year, prospective expenses not part of the approved budget must be put forth for review and vote by the General Board.
17. The newly elected Executive Board meets as soon as possible after the May joint board meeting and before the first new board meeting in June to discuss the goals and objectives for their elected year.
18. If, between board meetings and the need arises, the President has the authority to approve spending up to $100 with the approval of the Treasurer and one other executive officer. The President will bring this up at the next board meeting for inclusion in the minutes.
19. All receipts are due to the treasurer for the current year no later than June 15th. Receipts received after this date will not be paid.
|